Case Studies

Real projects, real results. Here we share examples of how we have helped organizations move from ambition to concrete delivery.

Project Management Consultancy

From AI ambition to delivered plan

A project management consultancy with 35 employees that wanted to embrace AI — but lacked a clear plan for how to make it happen. We helped them move from intention to a concrete AI initiative with real results across the organization.

Challenge

The company had a strong desire to use AI but no structured plan. Employees had varying levels of knowledge, there were no shared guidelines and leadership needed a solid foundation to prioritize the right initiatives. The risk was that the effort would stall at interest without leading to real change.

Results

AI roadmap developed and adopted as the company's plan for 2026

We developed a complete AI roadmap with prioritized initiatives, timelines and owners. The plan was anchored with the leadership team and adopted as the company's official AI strategy for 2026.

AI workshops delivered for the entire organization

We ran practical workshops tailored to the company's day-to-day work, focused on Microsoft Copilot. Every employee got the chance to test the tools in their own workflows — not just watch a demo.

Internal knowledge agent deployed

We built and deployed an internal AI agent that gives employees quick access to the company's collective knowledge, templates and process documentation — directly in their daily tools.

Tool selection and evaluation completed

We evaluated multiple AI tools based on the company's specific needs and selected those that provided the best impact relative to cost, security and integration with existing systems.

Existing workflows optimized with AI

We identified bottlenecks and repetitive tasks in existing processes and introduced AI support where it made the biggest difference — for example in document handling, reporting and internal communication.

Structured guidelines for AI usage implemented

We created clear guidelines for how AI should be used across the organization. This includes rules around data handling, quality assurance and accountability — so everyone works in a secure and consistent way.

AI strategy · Workshops & training · Implementation · Tool selection · Process optimization

Construction Recruitment Company

From scattered systems to a unified CRM

A large construction recruitment company operating across Sweden — from north to south. Their daily work depends on continuous contact with clients and candidates, but the tools they relied on were no longer fit for purpose.

Challenge

Operations were spread across multiple outdated systems that did not communicate with each other. Client data was inconsistent, duplicates were common and critical information lived in spreadsheets that only individual employees had access to. Recruiters and account managers worked differently depending on office and region, leading to inefficiency, lost contacts and poor follow-up. The risk was continuing to lose business opportunities due to system limitations rather than lack of competence.

Results

Custom CRM built around real workflows

We mapped how the teams actually worked — not just how processes looked on paper — and built a CRM that reflects their reality. The system was designed to support the full chain from first client contact to candidate placement, with workflow improvements identified during the analysis.

Data cleanup and migration from multiple systems

We collected, cleaned and consolidated data from multiple legacy systems and scattered spreadsheets. Duplicates were removed, formats were standardized and all relevant history was transferred to the new system — without losing business-critical information.

Change management with pilot team and phased rollout

Instead of a risky big bang launch, we worked with a dedicated pilot team from the start. They tested, provided feedback and helped shape the system before it was rolled out to the rest of the organization — ensuring high adoption from day one.

Unified way of working across the organization

All account managers and recruiters now work in the same system with the same processes, regardless of office or region. This eliminated information silos and created a shared view of every client and candidate relationship.

Significant time savings in daily operations

By replacing manual tasks, double data entry and searching through old systems, employees save considerable time every day. Time that is now spent building relationships and closing deals.

Minimized errors and improved data quality

With validation, standardized fields and automated workflows, the risk of incorrect or missing data dropped dramatically. For the first time, leadership had reliable data for follow-up and decision-making.

Business analysis · CRM development · Data migration · Change management · Rollout

Cooled Freight Company

Modern customer portal with real-time tracking and CRM

A Swedish cooled freight company needed to give their customers better visibility into deliveries while modernizing their own customer management. We built a customer portal that combines real-time tracking with an integrated CRM.

Challenge

Customers had no way to track their deliveries themselves and relied on phone calls or emails for status updates. This created unnecessary load on customer service and frustrated clients who wanted fast, transparent information. At the same time, customer data was managed internally across scattered systems with no unified overview.

Results

Customer portal with real-time vehicle tracking

We built a modern customer portal where clients can follow their deliveries in real time — with exact vehicle position and estimated time of arrival. Customers get the visibility they need without having to contact the company.

Estimated arrival time and delivery status

The portal displays continuously updated ETA based on current position and route. Customers can plan receiving and staffing based on reliable time estimates instead of guesswork.

News and operational updates directly in the portal

The company can publish news, service announcements and updates directly to their customers through the portal — a central channel that reduces the need for separate mailings and ensures the right information reaches the right audience.

Integrated CRM for customer management

The portal includes a custom-built CRM that gives the company a unified view of every customer relationship — contact history, agreements and delivery data in one place. It replaced previously scattered solutions and gave the sales team a shared tool.

Reduced load on customer service

By giving customers self-service for the most common questions — where is my delivery, when will it arrive — customer service was freed up for more qualified cases and proactive client work.

Customer portal · Real-time tracking · CRM development · System integration

Consulting Firm

Custom intranet with time reporting, payroll calculation and Fortnox integration

A consulting firm needed to consolidate employee data, time reporting, invoicing and payroll into one system instead of managing it manually across multiple separate tools. We built an internal intranet that automates the flow from report to payment.

Challenge

Time reports were handled manually, payroll was compiled in spreadsheets and invoices were created separately in Fortnox with no connection to reported hours. This meant double work, risk of miscalculations and a time-consuming process every month — especially for the accounting team who had to reconcile everything manually.

Results

Digital time reporting system for consultants

Employees report time directly in the intranet with project, client and hours. Reports are approved by the responsible manager and flow automatically to invoicing and payroll — without manual steps in between.

Automatic payroll calculation based on time reports

The system automatically calculates payroll based on reported hours, agreed hourly rates and any supplements. The accounting team receives ready-made payroll data instead of having to calculate manually every month.

Invoicing system integrated with Fortnox

We built a direct integration with Fortnox that allows invoices to be created and sent based on approved time reports. Client information, project references and amounts are synced automatically — eliminating double entry and reducing the risk of errors.

Central employee data and personnel register

The intranet serves as a unified register for all employee information — contact details, employment agreements, roles and history. It gives HR and management a clear overview without searching through emails or folders.

Significantly reduced administrative burden

By automating the chain from time report to payroll and invoice, the company saves considerable time every month. The accounting team can focus on analysis and follow-up instead of manual data collection.

Intranet · Time reporting · Payroll automation · Fortnox integration · Personnel register

Small Sales Team

AI-powered prospecting system that replaced expensive SaaS tools

A small team needed to discover, enrich and reach out to potential customers — but the SaaS tools that offered this cost hundreds of dollars per month and were not built around their workflow. We built a custom AI-powered system that does the same thing — faster, cheaper and exactly the way the team needed it.

Challenge

The team tried several prospecting tools but none were the right fit. The tools were expensive, packed with features they did not need and lacked the flexibility to adapt to their specific process. Data was often incomplete or irrelevant, and outreach flows required manual steps that took time away from actual selling.

Results

AI-driven prospecting and lead discovery

The system automatically identifies relevant companies and decision-makers based on the team's criteria — industry, size, geography and other parameters. Instead of manually searching and filtering, the team receives a continuous stream of qualified leads.

Automatic data enrichment from multiple sources

Each lead is automatically enriched with contact details, company data and relevant signals. The system collects and consolidates information that would otherwise require manual work or expensive third-party services.

Custom outreach automation

We built an automated outreach flow tailored to the team's sales process — from first contact to follow-up. Messages are personalized based on enriched data, resulting in higher response rates than generic templates.

Drastically lower cost compared to SaaS alternatives

By building the system in-house instead of paying for commercial platforms, the team saves significant amounts every month — without compromising on functionality. The running cost is a fraction of what they previously paid.

Built exactly around the team's workflow

Unlike off-the-shelf tools that require you to adapt to their logic, the system is designed around how the team actually works. No unnecessary features, no workarounds — just what creates value.

AI automation · Prospecting · Data enrichment · Outreach · Custom development

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